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LIST OF VACANT POSITIONS
In compliance with RA 7041
and CSC MC No. 20, s., 2002

 

Office of the Executive Director

ADMINISTRATIVE AIDE III (CLERK I) – SG 03
(Item No. DDB-OEOB-ADA3-7-2004)

Education: Completion of two (2) years studies in college
Experience: None required
Training: None required
Eligibility: Career Service (Sub-Professional/First Level Eligibility)

Duties & Responsibilities
- Encodes correspondences, memoranda, circulars and other reports;
- Prepare forms needed by the Office;
- Records, delivers and files official papers of the Board; and
- Compiles, indexes all minutes of the Executive Director’s meetings, prepares and types correspondences; and
- Performs other clerical duties that maybe assigned from time to time.

Conference Secretariat

BOARD SECRETARY IV – SG 22
(Item No. DDB-OEOB-BS4-13-2011)

Education: Bachelor’s Degree
Experience: Three (3) years of relevant experience
Training: Sixteen (16) hours of relevant training
Eligibility: Career Service (Professional/Second Level Eligibility)

Duties & Responsibilities
- Supervises the activities of the Conference Secretariat and ensures that arrangements and re-quirements for meetings of the Board, its Standing Committees, Working Groups, and other re-lated activities are properly prepared and made readily available;
- Ensures that the proceedings of the meetings of the Board, its Standing Committees, Working Groups, and other related activities are recorded, and the transcripts and Minutes thereof are properly prepared;
- Ensures that policies, issuances and documents arising from meetings of the Board, its Standing Committees, Working Groups, and other related activities are properly disseminated and sub-mitted to the concerned agencies and to the public if necessary, as well as published in accord-ance with the requirements of the law;
- Sits in during meetings of the Board and/or its Standing Committees, Working Groups, and oth-er related activities, takes down notes and provides assistance as deemed necessary;
- Ensures that copies and files of proceedings, Minutes, and issuances of the Board, its Standing Committees, Working Groups, and other related activities are properly archived;
- Coordinates with the DDB Chairman, Members, Consultants, the Secretary of the Board, and other concerned officials/parties on matters relating to concerns of the Board, its Standing Committees, Working Groups, and other related activities; and
- Performs other relevant functions and duties as may be required by higher authorities.

Conference Secretariat

ADMINISTRATIVE AIDE VI (CLERK III) – SG 06
(Item No. DDB-OEOB-ADA6-9-2004)

Education: Completion of two (2) years studies in college
Experience: One (1) year of relevant experience
Training: Four (4) hours of relevant training
Eligibility: Career Service (Sub-Professional/First Level Eligibility)

Duties & Responsibilities
- Assists in the transcription of meetings of the Board, its Standing Committees, Working Groups, and other related activities;
- Assists in the reproduction and preparation of documents required during meetings of the Board, its Standing Committees, Working Groups, and other official activities;
- Types communications/reports/minutes and other documents required at the Conference Secretariat;
- Maintains supplies/materials/equipment required at the Conference Secretariat;
- Assists in the maintenance of records and documents relevant to the functions of the Conference Secretariat;
- Attends to queries made on the phone and/or of walk in clients of the Conference, and provides them with their requirements;
- Ensures that the Board Room and the Conference Secretariat area are at all times clean and in order, and makes the necessary representations with the concerned office unit/group in charge of repair/ cleaning and other related matters; and
- Performs other relevant functions and duties as may be required by higher authorities.

PREVENTIVE EDUCATION, TRAINING AND INFORMATION DIVISION

LIBRARIAN I – SG 10
(Item No. DDB-OEOB-LIB1-1-1998)

Education: Bachelor’s degree in Library Science or Information Science or Bachelor of Science in Education/Arts major in Library Science
Experience: None required
Training: None required
Eligibility: RA 1080

Duties & Responsibilities
- Takes charge of the maintenance and operation of a comprehensive special library on drug abuse and narcotics control;
- Receives books, journals and other publications for the Dangerous Drugs Board;
- Sorts, accesses, classifies and catalogues all books, journals, pamphlets and other publications:
- Assists the readers or users of library anytime the librarian’s service is needed;
- Performs other duties that may be assigned from time to time.

Media Affairs and Public Relations Unit

PUBLIC RELATIONS OFFICER III – SG 18
(Item No. DDB-OEOB-ADOF5-1-2004)

Education: Bachelor’s Degree
Experience: Two (2) years of relevant experience
Training: Eight (8) hours of relevant training
Eligibility: Career Service (Professional/Second Level Eligibility)

Duties & Responsibilities
- Manages, directs, oversees all public relations activities;
- Coordinates with all divisions, in as far as PR need are concerned;
- Maintains institutional linkages with allied agencies both local and international;
- Initiates tri-media intervention on key DDB policies and regulations;
- Prepares speeches, messages, talking points for key DDB officials; and
- Performs other functions as maybe directed by head of office.

Administrative & Financial Management Division

CHIEF ADMINISTRATIVE OFFICER – SG 24
(Item No. DDB-OEOB- CADOF-8-2004)

Education: Master’s degree or Certificate in Leadership and Management from the CSC
Experience: Four (4) years of supervisory/management experience
Training: Forty (40) hours of supervisory/management learning and development intervention undertaken within the last five (5) years
Eligibility: Career Service (Professional)/Second Level Eligibility

Duties & Responsibilities
- Reviews, initials and submits for approval, all completed administrative staff actions to ensure conformity to applicable laws, rules and regulations and all other administrative issuances;
- Coordinate staff work assistance with other divisions on Administrative and other matters involving plans, projects to formulate recommendations of Board actions;
- Makes representation in behalf of the Executive Director in dealing with other agencies (government and private) on administrative matters;
- Prepares communications relative to trainings, scholarships and coordination on drug abuse prevention and control;
- Whenever required, renders advice on matters involving personnel/administrative management problems;
- Acts as the principal staff assistant in matters pertaining and/or relating to financial and management activities of the Board;
- Supervises the proper utilization of funds which includes reviewing and signing of vouchers and checks issued by the Board;
- Recommends for Board’s action criteria for determining priorities for existing and proposed projects and activities;
- Supervises the maintenance of basic accounting records and books of accounts to reflect accuracy on the financial condition and results of operations of the agency;
- Supervises the preparation, consolidation and submission of financial statement and reports to proper authorities; and
- Makes representations in behalf of the Board in the course of budget contacts with Office of   Budget and Management/other government authorities in connection with the preparation of special budgets, financial and work plans and request for allotments.

Administrative & Financial Management Division

SUPERVISING ADMINISTRATIVE OFFICER – SG 22
(Item No. DDB-OEOB-SADOF-10-2004)

Education: Bachelor’s Degree
Experience: Three (3) years of relevant experience
Training: Sixteen (16) hours of relevant training
Eligibility: Career Service (Professional/Second Level Eligibility)

Duties & Responsibilities
- Under direction, supervises budget preparation, execution and reporting activities of the Board;
- Assists the Chief, AFMD in the planning and development of the detailed objectives and work and program to serve as basis of estimates for the budget year;
- Assists in the supervision of realignment and control of amounts and objectives agreed upon for the Board’s programs/projects into operating budget for each responsible organizational unit;
- Under direction, supervises lesser staff members in the Budget Section of the Financial and Management Staff of the Board;
- Assists the Chief, AFMD in the technical preparation of the budget coordinate and schedule all activities concerned with estimating;
- Assists the Chief, AFMD in the preparation of special budgets, financial and work plans and request for allotments of the Board; and
- Renders technical assistance and perform other related duties that may be assigned from time to time.

Administrative & Financial Management Division

ACCOUNTANT III – SG 19
(Item No. DDB-OEOB-A3-1-1998)

Education: Bachelor’s Degree in Commerce/Business Administration – Major in Accounting
Experience: Two (2) years of relevant experience
Training: Eight (8) hours of relevant training
Eligibility: RA 1080

Duties & Responsibilities
- Supervises the proper recording of financial transaction of the Board;
- Certifies to the availability of cash;
- Certifies to the correctness of vouchers, journals, bills and other financial statements and records;
- Supervises the preparation of trial balances and other financial statements and reports as required by proper authorities;
- Gives technical advice on financial matters;
- Ascertains that accounting and auditing rules and regulations are observed;
- Drafts correspondences pertaining to accounting matters; and
- Performs other incidental functions as required.

Administrative & Financial Management Division

ADMINISTRATIVE ASSISTANT III (STOREKEEPER III) – SG 9
(Item No. DDB-OEOB-ADAS3-5-2004)

Education: Completion of two (2) year studies in college
Experience: One (1) year of relevant experience
Training: Four (4) hours of relevant training
Eligibility: Career Service (Sub-Professional/First Level Eligibility)

Duties & Responsibilities
- Supervises the activities in connection with the orderly maintenance and safekeeping of the store  room in the Property and Supply Section;
- Assists the Supply Officer in undertaking annual inventory and prepare annual inventory re-ports;
- Supervises the preparation of all papers necessary to replenish the stocks in the storeroom;
- Supervises the preparation of report of waste materials and unserviceable materials and equip-ment to be condemned;
- Supervises the receipt of all deliveries of supplies, materials and equipment purchased; and
- Supervises the keeping and maintaining of index cards for all the receipts and issues of supplies, materials and equipment.

Administrative & Financial Management Division

ADMINISTRATIVE ASSISTANT II (HRM Assistant) – SG 8
(Item No. DDB-OEOB-ADAS2-8-2004)

Education: Completion of two (2) year studies in college
Experience: One (1) year of relevant experience
Training: Four (4) hours of relevant training
Eligibility: Career Service (Sub-Professional/First Level Eligibility)

Duties & Responsibilities
- Assists the Personnel Officer in the preparation of payrolls, vouchers, certificates, clearances, service records appointments, plantilla of personnel and notice of salary adjustment and incre-ments;
- Prepares routine communications (memoranda, endorsements, letters, etc.) regarding personnel matters;
- Takes charge of the distribution, encoding, filing, recording, computation of leave credits of all DDB personnel;
- Prepares reports and other personnel needs; and
- Performs other duties that may be assigned from time to time.

Administrative & Financial Management Division

ADMINISTRATIVE ASSISTANT I (Motor Pool Supervisor I) – SG 7
(Item No. DDB-OEOB-ADAS1-6-2011)

Education: Completion of two (2) years studies in college
Experience: None required
Training: None required
Eligibility: Career Service (Sub-Professional/First Level Eligibility)

Duties & Responsibilities
- Receives vehicle requests and dispatches drivers accordingly;
- Develops preventive maintenance schedule for the vehicles and direct the mechanic in fulfilling maintenance and repair needs;
- Prepares procurement requests to secure parts needed in maintenance and repair;
- Reports maintenance and fuel usage;
- Implement security procedures related to motor pool;
- Ensures that motor pool vehicles are cleaned regularly; and
- Performs other duties that are required from time to time.

Administrative & Financial Management Division

ADMINISTRATIVE AIDE VI (Clerk III) – SG 6 (Records Section)
(Item No. DDB-OEOB-ADA6-6-2004)

Education: Completion of two (2) years studies in college
Experience: None required
Training: None required
Eligibility: Career Service (Sub-Professional/First Level Eligibility)

Duties & Responsibilities
- Prepares the systematic compilation and safekeeping of all records and documents of the Board and directly classifies confidential and urgent documents;
- Prepares and distributes copies of orders, instructions, circulars, memoranda and publications;
- Receives and distributes records and authenticates copies of documents for the use of the Board;
- Classifies mails received and distributes confidential, urgent and routinary correspondences; and
- Performs other duties that may be assigned from time to time.

Administrative & Financial Management Division

ADMINISTRATIVE AIDE IV (Mechanic I) – SG 4
(Item No. DDB-OEOB-ADA4-10-2004)

Education: Completion of two (2) years studies in college
Experience: None required
Training: None required
Eligibility: Career Service (Sub-Professional/First Level Eligibility)

Duties & Responsibilities
- Checks and maintains all motor vehicles in good running condition;
- Programs the schedule of repair of all vehicles;
- Conducts on-the-spot trouble shooting and regular servicing of vehicles;
- Renders reports on the condition of the motor vehicles; and
- Performs other related duties that may be assigned from time to time.

Administrative & Financial Management Division

ADMINISTRATIVE AIDE IV (Accounting Clerk I) – SG 4
(Item No. DDB-OEOB-ADA4-11-2004)

Education: Completion of two (2) years studies in college
Experience: None required
Training: None required
Eligibility: Career Service (Sub-Professional/First Level Eligibility)

Duties & Responsibilities
- Post data and up-date records for payment and deduction for salaries, wages and sundry accounts;
- Keeps subsidiary ledgers for collecting officer/s account, disbursing officers accounts, receivable accounts, payable accounts and other related accounts and reconciles them with their respective control accounts in the general ledgers;
- Receives and/or dispatches vouchers, purchase orders, financial statements, reports and correspondences;
- Encodes correspondences and accounting reports and statements;
- Processes and/or reviews the reports of collection and related documents;
- Enter accounting entries in the journal vouchers;
- Maintains the Journal of Collections and Deposits;
- Prepares periodic statements of subsidiary ledger balances;
- Takes charge of the files and records; and
- Performs other duties as required.

Administrative & Financial Management Division

ADMINISTRATIVE AIDE III (Clerk I) – SG 3 (Personnel Section)
(Item No. DDB-OEOB-ADA4-11-2004)

Education: Completion of two (2) years studies in college
Experience: None required
Training: None required
Eligibility: Career Service (Sub-Professional/First Level Eligibility)

Duties & Responsibilities
- Prepares Service Records and Personnel Data Sheets;
- Types correspondences, memorandum, circulars and personnel reports;
- Participates in the work of a small group of clerks performing lower level works;
- Compiles circulars, reports, memoranda and other papers for references; and
- Performs other duties that may be assigned from time to time.

Administrative & Financial Management Division

ADMINISTRATIVE AIDE II (Messenger) – SG 2
(Item No. DDB-OEOB-ADA2-12-2004)

Education: Elementary Graduate
Experience: None required
Training: None required
Eligibility: None required (MC 11, s. 96 – Cat.III)

Duties & Responsibilities
- Delivers agenda and copies of minutes to Board members;
- Delivers confidential reports referred to law enforcement and other government agencies;
- Delivers urgent communications to other government offices;
- Delivers all communications to be mailed; and
- Performs other related duties as directed.

Administrative & Financial Management Division

ADMINISTRATIVE AIDE I (Laborer) – SG 1
(Item No. DDB-OEOB-ADA1-15-2004)

Education: Must be able to read and write
Experience: None required
Training: None required
Eligibility: None required (MC 11, s. 96 – Cat. III)

Duties & Responsibilities
- Handles the delivery and issuance of office supplies;
- Maintains the cleanliness/orderliness of the stockroom;
- Handles the continuous replenishment of stocks;
- Procures emergency supplies and materials needed by the Board;
- Handles the incoming/outgoing communications of the Supply Section;
- Handles the preparation of supplies, purchase orders and job orders; and
- Performs some other duties that may be assigned from time to time.

Policy Studies, Research and Statistics Division

STATISTICIAN V – SG 24
(Item No. DDB-OEOB-STAT5-1-1998)

Education: Master’s degree or Certificate in Leadership and Management from the CSC
Experience: Four (4) years of supervisory/management experience
Training: Forty (40) hours of supervisory/management learning and development intervention undertaken within the last five (5) years
Eligibility: Career Service (Professional)/Second Level Eligibility

Duties & Responsibilities
- Plans, coordinates and supervises division staff actions on the development of programs on re-search and statistics;
- Reviews, completes staff work and recommends policies rules and regulations and standards on drug prevention and control;
- Coordinates and supervises division staff work on development of clinical, social and psycho-logical research programs to improve legal policies, and regulatory methods and techniques on drug prevention and control;
- Coordinates staff work on the development and presentation of research and statistical infor-mation and other related data from various treatment and rehabilitation centers, hospitals, courts, etc. and forecast trends on annual use and misuse of dangerous drugs of the country;
- Provides research and statistical reports and data to international bodies and organizations in conformity to established international agreements;
- Reviews and recommends all completed division staff work for conformity to policies, rules and regulations set by the Board;
- Coordinates technical assistance to other divisions and government agencies;
- Maintains liaison with other government research and statistical agencies; and
- Performs other assignments as directed by the Executive Director and higher authorities of the Board.

Policy Studies, Research and Statistics Division

PROJECT DEVELOPMENT OFFICER III – SG 18
(Item No. DDB-OEOB-PDO3-10-2011)

Education: Bachelor’s Degree relevant to the job
Experience: Two (2) years of relevant experience
Training: Eight (8) hours of training
Eligibility: Career Service (Professional/Second Level Eligibility)

Duties & Responsibilities
- Assists the Division in the planning, implementation and coordination of research and statistical projects;
- Conducts research studies on the subject of drug abuse in its sociological and evaluation aspects;
- Develops/identifies and validates research instruments; and
- Administers research instrument

Policy Studies, Research and Statistics Division

STATISTICIAN II – SG 15
(Item No. DDB-OEOB-STAT2-1-1998)

Education: Bachelor’s Degree relevant to the job
Experience: One (1) year of relevant experience
Training: Four (4) hours of relevant training
Eligibility: Career Service (Professional/Second Level Eligibility)

Duties & Responsibilities
- Assists the Statistician III in the development and supervision of programs of activities dealing with the study and research on statistical methods and techniques;
- Assists in the formulation of adequate statistical standards, and coordinates operations in gath-ering  and publishing statistics; plans working schedules and methods for carrying out basic sta-tistical processes; studies concepts definitions, classification schemes and techniques employed in a given field of applied statistics;
- Studies and makes recommendations for orderly allocation of statistical activities among statis-tical agencies; analyzes statistical data for reliability and adequacy; trains members of the statis-tician technical staff; interprets and justifies,     estimates projections, forecasts based on numerical data; prepares reports and writes technical papers on the significance of social and economic data suitable to policy-makers;
- Assists in planning, supervising and coordinating the activities of a major statistical survey; and
- Performs other duties that maybe assigned from time to time.

Policy Studies, Research and Statistics Division

STATISTICIAN I – SG 11
(Item No. DDB-OEOB-STAT1-3-1998)

Education: Bachelor’s Degree relevant to the job
Experience: None required
Training: None required
Eligibility: Career Service (Professional/Second Level Eligibility)

Duties & Responsibilities
- Assists the Statistician II in the collection of data from various treatment and rehabilitation cen-ters;
- Assists in coordinating with other divisions, law enforcement and regulatory bodies for submis-sion of information and related data on drug control activities to the Research and Statistical Division;
- Inputs admission data into the computer, summarizes and tabulates results and produces output for semi-annual reports;
- Records admission in the Individual Admission Index card and file them accordingly;
- Keeps and updates file of admissions of the different rehabilitation centers;
- Assists in preparing forms appropriate in obtaining the necessary statistical data for monthly quarterly and annual reports; and
- Performs other duties that may be assigned from time to time.

Policy Studies, Research and Statistics Division

STATISTICIAN AIDE – SG 4
(Item No. DDB-OEOB-STATA-1-1998)

Education: Completion of two (2) years studies in college
Experience: None required
Training: None required
Eligibility: Career Service (Sub-Professional/First Level Eligibility)

Duties & Responsibilities
- Collects/receives and collates reports from different rehabilitation centers;
- Maintains pre-determined records on status of drug dependents and to serve as vital information to the Board;
- Arranges data for statistical tables, charts, graphs in accordance with detailed instructions on established forms; and
- Performs other duties in connection with statistics that maybe assigned from time to time.

Date of Posting: 25 April 2017

All application documents must be addressed

To:
    Undersecretary MARIA BELEN ANGELITA V. MATIBAG, MGM, CSEE
    Executive Director, Dangerous Drugs Board

Attention:
    Assistant Secretary EARL P. SAAVEDRA
    Chairperson, Personnel Selection Board

Deadline for submission of application: 24 May 2017

Submission of application letter is extended until May 31, 2017

 

 

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